- #CREATE ARCHIVE FOLDER IN OUTLOOK 2016 FOR WINDOWS HOW TO#
- #CREATE ARCHIVE FOLDER IN OUTLOOK 2016 FOR WINDOWS ARCHIVE#
- #CREATE ARCHIVE FOLDER IN OUTLOOK 2016 FOR WINDOWS PASSWORD#
If you have more than one account set up, whether the rule applies only to the current account or to all accounts.Ĭlick Finish when you've made your selections. Whether the rule should be turned on so that it will be applied to all incoming messages in the future, and Whether the rule should be run on messages already in your Inbox, On the final screen, you give your rule a name and specify Now you're asked Are there any exceptions? For the simple version of this procedure, we'll assume there are no exceptions, so just click Next. If you haven't yet created that folder, click New to create one now. In the Rules and Alerts - Choose a folder dialog box, select the folder where you want these messages filed. Then, in the Step 2 section, click the underlined word specified. The next screen asks What do you want to do with the message? In the Step 1 section, select move it to the specified folder. This screen asks Which condition(s) do you want to check? Scroll down and select which is a meeting invitation or update, then click Next. In the box labeled Step 1: Select a template, in the Start from a blank rule section, select Apply rule on messages I receive.
See all Office 365 subscription options on Microsoft.From the Home ribbon, in the Move section, click Rules, then click Manage Rules & Alerts. #CREATE ARCHIVE FOLDER IN OUTLOOK 2016 FOR WINDOWS HOW TO#
How to master Zoom settings in Word 2016 for Windows. How to skip the Start screen in Microsoft Word 2016 for Windows. Your shiny new Outlook data file will then save to your pre-specified location, but be patient, because the process can take a while if your account includes a lot of data.įor more Office for Windows tutorials, check out: If you don't want to use a password, leave the fields blank and click OK. #CREATE ARCHIVE FOLDER IN OUTLOOK 2016 FOR WINDOWS PASSWORD#
If so, enter and confirm your password and then click OK.
#CREATE ARCHIVE FOLDER IN OUTLOOK 2016 FOR WINDOWS ARCHIVE#
Allow duplicate items to be created does not overwrite any existing data and it creates new data, even if it's the same.ĭo not export duplicate items detects duplicate information and does not export and save any data that already exist.Ĭlick Finish and you'll see a final prompt that asks you if you want to protect your archive with a password. 
Replace duplicates with items exported overwrites any existing data with the new data, even if it's the same. Next you see options that let you manage duplicate item, if you already saved Outlook backup archives in the past. Choose the location to which you want to save your backup by hitting the Browse button and navigating to your folder of choice. Name your document in the Save exported file as: field. 
When you're ready to create your Outlook back-up archive, click Next. You could, for example, use the filter to back up only messages in your inbox that include the words "Windows Central." Or you could choose to only back up your unread messages Use the Filter button below the vertical menu options to access advanced back-up filtering features. You cannot, for example, create a single backup file for both the Inbox and Calendar folders.) (Note: You must create individual Outlook backup archives for each folder, unless you back up your entire account. You should also make sure that the Include subfolders box below the menu is checked if you want to back up all data within each folder. If you're looking to backup only specific Outlook folders or data, such as your inbox, contacts, calendar or notes, pick the specific folder. If you want to back up and archive your entire Outlook account, select the name of your account (often your email address). Select the information you want to back up. Navigate to and highlight the Outlook Data File (.pst) option. Choose the Export to a file option using your mouse or the arrow-up and arrow-down buttons on your keyboard. Select the Import/Export box to launch the Import and Export Wizard. Click the File tab in the top-left corner of the Outlook screen.Ĭlick the Open & Export option in the blue vertical column that appeared on the left side of the page. Here's how to create and save a data archive file using Outlook 2016 for Windows. Or perhaps you want to a back-up copy, to help prevent data loss. Maybe you want to transfer that mail to a new Outlook account or a new PC. 
Many reasons exist for why you might want to backup and save your Microsoft Outlook email to an archive file. This will create an archive file which contains all of your current folders but will all be empty as well.
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